Built for Kenyan retail & wholesale

One system for your whole retail business.

Name: RetailPulse
Price: 15000 KES
Availability: InStock
Author: Jaydee Innovation Hub

RetailPulse is complete business management software for Kenya, point of sale, an online shop with M-PESA checkout and delivery, inventory, procurement, full double-entry accounting with year-end close, reports & analytics, HR & payroll, live M-PESA and KRA eTIMS, with 4 AI engines watching your losses, stock, cash and debtors. All on your own server.

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Setup from KES 15,000 · first year licence free · then from KES 10,000/year · no per-cashier fees · See full pricing

RetailPulse · Owner dashboard

Built for:

ShopsSupermarketsWholesaleBars & RestaurantsButcheriesWines & Spirits

Four editions, one platform

Tuned for how your business actually sells.

Same core system, same M-PESA and eTIMS, each edition adds exactly what your trade needs.

Shops · Supermarkets · Cosmetics

RetailPulse POS

The fast, accountable everyday till, scan, take M-PESA, print or email the receipt, and know your real profit at the close of every day.

Explore POS →

Wholesalers · Distributors · Depots

RetailPulse Wholesale

Sell by the bale or the piece with the right price per quantity, and keep every credit customer in line with aging, AI risk scoring and SMS reminders.

Explore Wholesale →

Bars · Lounges · Restaurants

RetailPulse Bar & Lounge

Open tabs by table, pour spirits by the tot, fire orders to kitchen & bar screens, and reconcile every bottle so busy nights make money.

Explore Bar & Lounge →

Butcheries · Meat Shops · Cold Rooms

RetailPulse Butchery

Weigh-to-price at the counter with silent yield and moisture-shrinkage tracking, so the meat, and the money, stay accounted for.

Explore Butchery →

Why Kenyan businesses choose RetailPulse

The controls a normal till can't give you.

Live M-PESA, built in

STK Push at checkout and C2B Paybill/Till via the Daraja callback, confirmed payments auto-reconcile to the sale. No manual matching.

KRA eTIMS ready

Every sale gets a control-unit invoice number and QR; transmit live to KRA or simulate until you onboard. Queued retry means nothing is lost.

Four AI engines

Loss Radar, Reorder Radar, M-PESA Reconciliation and Debtor Risk, all running on your own hardware at zero per-query cost.

Your data, your server

Runs on your own machine, installs to any device via the browser, and keeps working offline. No cloud dependency, no per-user fees.

Multi-store head office

Group branches under one head office with STORE, regional or ORG access, inter-branch stock transfers and a consolidated dashboard.

Books that stay honest

Real double-entry with COGS and VAT on every sale, append-only journals and an audit log enforced at the database, audit-ready always, right through to a locked year-end close.

Your own online shop & delivery

Sell online with an M-PESA-checkout storefront: customers order, pay by M-PESA, and you confirm, prepare, dispatch a rider and mark delivered, every online sale posts to your books like any other.

Real screens, not mock-ups

See RetailPulse running a Kenyan supermarket.

These are 30 actual screens from RetailPulse 1.0, set up for a demo store called Mwangaza Supermarket on Kenyatta Avenue. Pick an area to see what your cashiers, storekeeper, accountant and you would use every day.

RetailPulse Point of sale screen — Point of sale
Search by name or scan a barcode and the item drops into the cart. Pack units and volume prices apply automatically. Take cash, M-PESA with an STK push to the customer’s phone, card, or put the sale on the customer’s account. Any discount needs a supervisor’s approval.
Barcode or name search
Pack units and volume prices built in
Discounts need approval

RetailPulse Online orders screen — Online orders
Orders from your online shop land here. Confirm stock and transport, prepare the order, send it with a rider and mark it delivered. The screen keeps track of transport collected and what you still owe riders, and paid orders post to stock and the books like any till sale.
Confirm, prepare, dispatch, deliver
Rider transport tracked
Posts to stock and the ledger

RetailPulse Your online shop screen — Your online shop
A mobile-friendly shop built from your own product list, with categories, search, M-PESA checkout and order tracking for the customer. No separate website to keep in step with your stock.
Built from your catalogue
M-PESA checkout
Customers track their orders

RetailPulse Customers and debtors screen — Customers and debtors
Every credit customer with their price group, credit limit, payment terms, sales route and sales rep. Print statements, record repayments and send SMS reminders. Debtor ageing shows who owes what in 0–30, 31–60, 61–90 and 90+ day buckets.
Credit limits and terms
Routes and sales reps
SMS reminders and statements

RetailPulse Product catalogue screen — Product catalogue
Each product has a SKU and maker barcode, a category and sub-category, cost and selling price, VAT rate, reorder level and expiry tracking. Items can be standard, weighed, poured or a service, made items can have recipes, and you can print Code128 barcode labels.
Standard, weighed, poured or service
Recipes for made items
Print barcode labels

RetailPulse Inventory and stock control screen — Inventory and stock control
Live stock on hand for every item, reorder alerts, and batches that expire in the next 30 days. Adjust stock with a reason and run stock-takes that post the difference between counted and system stock.
Live on-hand per item
Near-expiry batches, 30 days ahead
Stock-take variance posted

RetailPulse Reorder Radar screen — Reorder Radar
Tell it your supplier lead time and safety days, and it works out what to buy from recent sales speed, how many days of stock you have left and how much to order. It also lists dead and slow stock with the cash tied up in each line. Copy the list straight into a purchase order.
Order quantities from sales speed
Dead and slow stock valued
One tap to a purchase list

RetailPulse Purchase orders (LPO) screen — Purchase orders (LPO)
Raise purchase orders in the supplier’s pack units, send them for approval, then print or email the PDF to the supplier. A part-delivered order stays open until it is completed or closed short.
Approval before it goes out
PDF and email to the supplier
Part deliveries tracked

RetailPulse Goods received note (GRN) screen — Goods received note (GRN)
Goods can only be received against an approved LPO. The receiver records the delivery-note quantity and what was physically counted and accepted, and gives a reason for anything refused. Only the accepted goods, at the LPO price, become payable, and an over-billed supplier invoice is flagged.
Receive only against an approved LPO
Refused items need a reason
Over-billing flagged

RetailPulse Returns and damaged goods screen — Returns and damaged goods
Customer returns go back to sellable stock or out as a refund. Breakage, damage and expiry found in the shop are logged, then either returned to the supplier, credited against unpaid deliveries, or written off.
Returns to stock or refund
Breakage and expiry logged
Supplier credits against unpaid GRNs

RetailPulse Owner dashboard screen — Owner dashboard
The home screen changes with the person signed in. The owner sees today’s store sales and average basket, the cash, M-PESA and bank position, VAT payable, unmatched M-PESA, reorder and expiry alerts, items waiting for approval and the top sellers of the day.
Different view for each role
Cash, M-PESA and bank in one place
Approvals and alerts up front

RetailPulse Profitability analytics screen — Profitability analytics
Net revenue, gross margin, transactions and average basket for any period. See your top profit earners, the products with the thinnest margins that need repricing, margin by category, and trading by hour of day and day of week.
Margin from the real cost at sale
Thinnest margins flagged
Busiest hours and days

RetailPulse Business reports: gross and net margin screen — Business reports: gross and net margin
Gross margin per category and product, worked out from the exact cost captured when each item was sold, with operating expenses from the ledger shared out to give net margin. Other reports cover stock valuation, stock turn, fill rate, sales by route and rep, and receivables ageing.
Gross and net margin per category
Stock turn and dead stock
Sales by product, customer and route

RetailPulse Business reports: cash and M-PESA screen — Business reports: cash and M-PESA
A daily summary of cash, M-PESA, online, card and credit takings against Safaricom receipts and against the goods that actually left the shelves. A big gap between goods out and money billed is the first sign of unbilled stock leaving the shop.
Daily takings by tender
Checked against Safaricom
Goods out vs money billed

RetailPulse KRA eTIMS tax report screen — KRA eTIMS tax report
Tax invoices for the period, VAT by rate, invoiced VAT checked against the VAT payable account, invoices not yet confirmed by KRA, and refunds that raised credit notes. Until your eTIMS connection is live, a red banner says invoices are not being sent, so nobody assumes they reached KRA.
VAT on invoices vs VAT in the ledger
Sent, queued and unconfirmed invoices
Clear warning when not yet live

RetailPulse Loss Radar screen — Loss Radar
Shows products losing stock beyond their allowed tolerance, staff with unusual voids, refunds or discounts, ingredient variance between what recipes say and what was actually used, and a feed of the most suspicious events. Leads to look into, not verdicts.
Shrinkage beyond tolerance
Staff risk board
Recipe and ingredient variance

RetailPulse Audit trail screen — Audit trail
An append-only record of every important action with the user, time, record and network address. Records cannot be edited or deleted, even by the System Administrator, because the database itself blocks it. Export any page to CSV.
Every sale, edit and approval logged
Cannot be edited, even by admin
Export to CSV

RetailPulse Approvals screen — Approvals
One queue for purchase orders waiting for sign-off and other requests such as paying casual labour. Who can approve is set in the access matrix.
LPOs waiting for sign-off
Casual labour payments
Approvers set per role

RetailPulse Access matrix screen — Access matrix
For every module, choose whether a role can view, create, edit or approve, then override it for a single person if needed. The server checks the same rules on every request, so hiding a button is never the only protection.
View, create, edit, approve per module
Per-person overrides
Enforced on the server, not just the screen

RetailPulse Staff login screen — Staff login
Each business gets its own branded sign-in page. Staff enter their email and password, then a six-digit one-time code is emailed to them before a session opens. The System Administrator can only sign in from the shop’s own network.
Password plus one-time code
Branded with your business name
Admin sign-in limited to the shop network

RetailPulse Business setup screen — Business setup
The business profile printed on receipts, invoices, LPOs and goods received notes: KRA PIN, address, M-PESA till and paybill numbers, receipt footer and credit terms. Switches turn on weighed items, tables and tabs, credit sales, age-restricted items and blocking sales when stock runs out. M-PESA Daraja keys are stored encrypted.
KRA PIN and VAT registration
Business type presets the right switches
M-PESA credentials stored encrypted

RetailPulse Branches screen — Branches
Add outlets to the business. A new branch inherits the business type, KRA PIN and settings and can copy the whole product list, prices, pack units and recipes, with stock starting at zero. Decide per staff member whether they see one branch, a few, or every branch from head office.
Copy the catalogue to a new branch
Home branch, regional or head-office access
Each branch keeps its own stock and tills

RetailPulse Import and export screen — Import and export
Download a template, export what is already in the system, or upload a CSV of products, customers or suppliers. Uploads are checked first and you see exactly what will change before anything is saved, which makes moving from Excel or another system safe.
Products, customers, suppliers
Checked before saving
Safe to re-upload

All names, products and figures are fictional demo data. Book a live demo to see it with your own products.

Four AI engines · on your server

Software that watches the money for you.

Not a chatbot, four focused engines that surface leaks, stockouts, mismatches and late payers before they cost you.

Loss Radar AI

Ranks cashiers by discounts, refunds and voids, and flags product shrinkage and butchery/bar yield past tolerance. Leads to investigate, not verdicts.

Reorder Radar AI

Forecasts demand per product, flags what to buy before you run dry, and shows the cash frozen in dead stock. One tap builds a purchase list.

M-PESA Reconciliation AI

Auto-matches Paybill/Till payments to sales, surfaces unmatched money and missing payments, and shows your match rate at a glance.

Debtor Risk AI

Scores each credit customer from debt age, utilisation and repayment inactivity, and sorts a chase list by risk × money owed, with one-tap SMS.

One platform · 25 live modules

Everything your business runs on, in one place.

From the till and your online shop to accounting, payroll and year-end, the complete business management system for Kenyan shops, supermarkets, wholesalers, bars and butcheries.

POS

Point of Sale

Barcode, weighed & poured items, tender-split, live M-PESA STK.

INV

Inventory & Stock

Live on-hand from a signed movement ledger, stock-take, moving-average cost.

PRC

Procurement

LPO → GRN → supplier payment, capped at goods actually received.

ACC

Accounting & Ledger

Double-entry P&L, COGS, VAT, petty cash & expenses, auto journals, append-only for clean books.

RTN

Returns & Damages

Customer returns, in-store damage, supplier return and write-off, all booked.

CUS

Customers & Credit

Credit limits, debtor aging, repayments and SMS reminders.

KDS

Kitchen & Bar Display

Tickets routed to the right prep station and closed when served.

HR & Payroll

Staff records, payroll with PAYE, NSSF, SHIF & Housing Levy, payslips and bank files.

TAX

KRA eTIMS

OSCU/VSCU invoicing, CU number & QR on receipts, queued retry.

MPX

M-PESA

STK push, C2B Paybill/Till, till-to-bank sweep, encrypted credentials.

LOSS

Loss Radar AI

Theft & shrinkage detection across staff, products and yield.

RDR

Reorder Radar AI

Smart reorder points and dead-stock detection.

REC

M-PESA Reconciliation AI

Auto-match of Paybill/Till payments to sales.

DBT

Debtor Risk AI

Credit-risk scoring and a prioritised chase list.

Multi-store / Head Office

Branch scopes, switcher and a consolidated dashboard.

XFR

Inter-branch Transfers

Dispatch & receive with goods-in-transit and balanced books.

PRICE

Volume / Bulk Pricing

Quantity price breaks auto-applied at checkout, server-authoritative.

SHOP

Online Shop & Delivery

M-PESA-checkout web storefront with order confirm, prepare, rider dispatch and delivery tracking.

RPT

Reports

Sales, VAT, COGS, gross profit, best-sellers, by-day and by-salesperson, export to CSV.

ANL

Analytics

Best and thinnest-margin lines, busiest hours, average basket and payment mix.

Year-End Close

Trial balance, balance sheet, retained earnings, period lock and automatic backup.

Import / Export

Bulk-load products, customers & suppliers by CSV with preview-then-commit checks.

LVE

Leave Management

Staff leave requests routed to supervisors for approval, with status tracking.

APR

Approvals

Owner/manager approval of draft LPOs, discounts and casual-labour pay, all recorded.

SEC

Security, Access & Backups

Roles, access matrix, OTP login, single session, immutable audit and scheduled backups.

Under the hood, in plain English

What happens in the two seconds after a sale.

Most tills just print a receipt. In RetailPulse one sale updates seven things at once, which is why the till, the stock, the books and KRA always tell the same story.

1. Scan or search

The cashier scans a barcode or types a name. The item goes into the cart at the right price for its pack unit.

2. Price is worked out

Volume prices and customer price groups apply automatically, and the best price wins. Any discount waits for a supervisor.

3. Customer pays

Cash, card, on account, or M-PESA with an STK push to the customer’s phone for the exact amount.

4. Stock moves

A stock movement is recorded for every item. For made items, the recipe deducts each ingredient too.

5. Books balance

A sales journal and a cost-of-goods journal post at once. The system refuses any entry whose debits and credits do not balance.

6. eTIMS invoice

The KRA invoice is sent with the sale. If the internet is down it queues and retries, and the report shows what is still waiting.

7. Money is matched

When Safaricom confirms the payment, the receipt is matched to the sale. Anything unmatched lands on a list for a person to check.

Controls that protect your money

Built for owners who can’t be at the counter all day.

Most losses in a Kenyan shop are not dramatic theft. They are deliveries paid for but never received, stock adjusted without a reason, and M-PESA that was “sent” but never arrived. These rules are built into RetailPulse, not left to trust.

See the controls in a demo

You only pay for what arrived

Goods are received only against an approved LPO. The storekeeper records what the delivery note says and what was actually counted. Only the accepted goods, at the LPO price, become payable, and a supplier invoice that bills for more is flagged. Supplier payments must reference a goods received note and can never exceed what is still owed on it.

Stock that cannot be quietly edited

Stock on hand is always the sum of recorded stock movements. Movements are never edited; a correction is a new, reversing movement with a reason. Stock-takes post the difference between counted and system stock, so shortages show up as a number, not a mystery.

An audit trail nobody can rewrite

Every sale, edit, approval and sign-in is logged with the user, time and network address. The database itself blocks editing or deleting those records, even for the System Administrator.

Sign-in that stays yours

Every user signs in with a password and a one-time code sent by email. The System Administrator can only sign in from the shop’s own network, and stored M-PESA and other credentials are encrypted with AES-256.

Roles that match your shop

Owner, manager, accountant, cashier, storekeeper, waiter, barman, HR, F&B controller and more. The access matrix decides who can view, create, edit or approve in each module, and the server checks it on every request.

Books you can close

At year end, RetailPulse checks that the ledger balances, archives the year, moves income and expenses to retained earnings and locks the period so nobody can back-date an entry.

One login per person

Everyone in the business works in the same system.

Owners and directors

Supermarkets, mini-marts, wholesalers, butcheries, wines and spirits shops, bars and restaurants.

Managers and accountants

Approve, reconcile and report: LPOs, M-PESA matching, VAT, payroll and year-end.

Cashiers, waiters and barmen

A fast till and table service, with discounts and voids that need sign-off.

Storekeepers

Receive deliveries against LPOs, count stock, log damage and move stock between branches.

HR staff

Employees, payroll, casual workers and leave.

Your customers

Order from your online shop, pay by M-PESA and track delivery.

For your IT person

The technical facts, without the jargon.

If someone else looks after your computers, this is what they will want to know before installation.

Question	Answer
Where it runs	On your own computer or server at the shop, as a single Docker package with a PostgreSQL 16 database. No monthly cloud bill and your data stays with you.
How staff use it	In a web browser on a computer, tablet or phone. It can be installed like an app on Android and desktop.
Remote access	Optional secure remote access through a Cloudflare tunnel, so the owner can check the business from anywhere without opening the shop network to the internet.
Backups	A full nightly backup of the database and files, plus an archive before every year-end close.
Integrations	Safaricom M-PESA Daraja (STK push, C2B and status checks), KRA eTIMS (OSCU and VSCU), email and SMS gateways, and network receipt and kitchen printers.
Licensing	Each installation has its own site code and is activated with a signed code, so the system does not need to phone home to keep running.
Who built it	Designed and written in Kenya by Judah Mneni Mwatee of Jaydee Innovation Hub, over more than forty development sprints in 2026 leading to version 1.0.

For Kenyan shops

Know your stock, your till and your M-PESA, every day.

From a single counter to a chain of branches: see what sold, what is running out and where the money went, with eTIMS on every receipt.

Request a demo →

Live modules

AI engines

M-PESA

STK + C2B (Daraja)

eTIMS

KRA ready

Part of the Jaydee Innovation Hub suite.

Also run schools? Elimu SMS is our complete school management system, M-PESA fees, CBC & 8-4-4 report cards, payroll and 23 modules on your own server.

See Elimu SMS →

Questions people ask

RetailPulse: frequently asked questions

What businesses is RetailPulse for?

Kenyan supermarkets, mini-marts, general shops, wholesalers and distributors, butcheries, wines and spirits shops, and bars and restaurants. Choosing a business type in setup turns on the right features, such as weighed items for a butchery, age restriction for liquor, or credit for wholesale.

Does RetailPulse issue KRA eTIMS invoices?

Yes. Each sale sends a KRA eTIMS invoice through OSCU or VSCU, with a queue and automatic retry when the internet is down. The eTIMS tax report shows which invoices were sent, which are queued and which KRA has not yet confirmed.

How does the M-PESA reconciliation work?

Safaricom confirmations are matched to till sales by receipt number and amount. Money received with no matching sale, and sales marked M-PESA with no confirmed payment, are listed separately for a person to check, with the match rate for the period.

Can it stop us paying suppliers for goods we never received?

Yes. Goods are received only against an approved LPO, only what was counted and accepted becomes payable at the LPO price, over-billing on the supplier invoice is flagged, and payments must be made against a goods received note.

Does it track batches and expiry dates?

Yes. Products can have expiry tracking, and the inventory screen lists batches expiring in the next 30 days. Expired stock is logged through Returns and Damages and returned to the supplier or written off.

Can we move from Excel or another system?

Yes. Download the CSV templates for products, customers and suppliers, fill them in and upload. Uploads are checked first and you see exactly what will change before anything is saved.

Does it run payroll?

Yes. Monthly payroll works out PAYE, NSSF, SHIF and the Affordable Housing Levy, produces payslips and a bank payment file, and posts to the books. Casual workers are paid per task through approvals.

Where is our data kept?

On your own computer or server, in a PostgreSQL database with a full nightly backup. Optional secure remote access lets the owner check in from anywhere.

Request a demo or the documents

See RetailPulse in your business.

Tell us about your business and choose what you need, a live demo, the full product documents, or a call back. No cost, no obligation.

A walkthrough tailored to your trade & size
Straight answers on M-PESA, eTIMS & setup
Pricing matched to your business, shared on the call

Prefer to talk now?
WhatsApp 0792 335 470

Request a demo or documents

We'll get back to you within one working day.

One system for your whole retail business.

Tuned for how your business actually sells.

RetailPulse POS

RetailPulse Wholesale

RetailPulse Bar & Lounge

RetailPulse Butchery

The controls a normal till can't give you.

Live M-PESA, built in

KRA eTIMS ready

Four AI engines

Your data, your server

Multi-store head office

Books that stay honest

Your own online shop & delivery

See RetailPulse running a Kenyan supermarket.

Point of sale

Online orders

Your online shop

Customers and debtors

Product catalogue

Inventory and stock control

Reorder Radar

Purchase orders (LPO)

Goods received note (GRN)

Returns and damaged goods

Accounting

M-PESA reconciliation

Debtor Risk

Year-end close

Owner dashboard

Profitability analytics

Business reports: gross and net margin

Business reports: cash and M-PESA

KRA eTIMS tax report

HR and payroll

Leave

Users and access

Loss Radar

Audit trail

Approvals

Access matrix

Staff login

Business setup

Branches

Import and export

Software that watches the money for you.

Loss Radar AI

Reorder Radar AI

M-PESA Reconciliation AI

Debtor Risk AI

Everything your business runs on, in one place.

Point of Sale

Inventory & Stock

Procurement

Accounting & Ledger

Returns & Damages

Customers & Credit

Kitchen & Bar Display

HR & Payroll

KRA eTIMS

M-PESA

Loss Radar AI

Reorder Radar AI

M-PESA Reconciliation AI

Debtor Risk AI

Multi-store / Head Office

Inter-branch Transfers

Volume / Bulk Pricing

Online Shop & Delivery

Reports

Analytics

Year-End Close

Import / Export

Leave Management

Approvals

Security, Access & Backups

What happens in the two seconds after a sale.

1. Scan or search

2. Price is worked out

3. Customer pays